Terms and conditions
The parties agree as The parties agree as follows:
1. Venue Rental Fee(s):
A) The clients) or representative for the clients)
to pay an initial non-refundable Deposit based on venue location. This payment serves to hold the venue on the specified date of the event is payable at the time of contract signature.
B) The clients) agree to reserve Xtravagant Event the rental rate of _____, $ Event planning fees $ See attached event planning sheet for details.
C) All rental/event fee payments can be made by check, cash, credit card, or money order. The final payment for your event is due 30 (thirty) days prior to the date of the event. The agreed upon of full payment of $ is due on the following date of
D) The clients) must provide Xtravagant Event with credit card information to secure the event. Should any charges remain following the event, such charges will be placed on the clients(s) credit card.
Type of card:
CC#
exp. Date:
Sc#.
E) Event time: set-up Start time: Event start time: Event end time:
An Xtravagant vents security or security will lock the doors one hour after event end time.
3. Cancellations:
Cancellations can be made up to 30(thirty) days before your event. In the event you cancel within 30 (thirty) days of your event, all fees are forfeited and will be kept by Xtravagant Event. No refund.
4. Rules and Regulations:
A) All events must end by 1:00 a.m. in order to allow ample clean up and closure of the venue by 2:00 a.m. Any time over 2:00 a.m. will be charged $100 per hour.
B) All decorations must be free standing. Nothing may be hung, nailed, stapled, or taped to the venue walls, ceiling, or floors. Only votive candles may be used in the building. All decorations must meet fire codes.
5) Liquor/ beverages/ illegal drugs:
A). Alcohol may not be served to minors. Only a licensed bartender may operate the bar. In the event of illegal substances being used at the venue, Xtravagant Event will end the event with no refund.
B) Xtravagant Event will determine if security is needed for your event. Depending on the size and nature of your event, security may be required. Xtravagant Event will provide and supervise the security personnel. Any charges incurred for security will be billed to clients).
C) Xtravagant Event is a non-smoking venue.
D) All clients/ vendors are responsible for all materials and personnel brought into the facility. No catering equipment may be left after an event for a later pickup.
E) Musicians must bring their own equipment (sound, speaker, amplifiers, microphones, and extension cords). Please make arrangements for musical instruments and equipment to be delivered before and picked up immediately after the event. Xrtavagant Event is not responsible for any equipment left unattended during the day or overnight.
F) All vendors must provide appropriate dollies, hand trucks, or other moving equipment for the set or movements and supplies. The floor is susceptible to damage so any sliding or dragging of equipment on its surface is strictly prohibited.
G) All arrangement for deliveries, set up and break-down must be cleared in advance with Xtravagant Event. Any unscheduled deliveries will be refused ) Xtravagant Event is not responsible for the safe keeping of any equipment or personal items that are left unattended during the day or overnight.
H) Xtravagant Event reserves the right to terminate the function at any time if the venue or staff is endangered by the actions of any guest.
I) The client(s) acknowledges that he/she is solely responsible for the actions of the client(s)' guests while they are on Xtravagant Event's premises and the clients) shall maintain an appropriate level of decorum throughout the time those guests are present at Xtravagant Event.
J) The client(s) will not allow any guest to engage in illegal activity or behavior that may disturb Xtravagant Event's neighbors. All actions taken at Xtravagant Event will be performed in a lawful, prudent, and safe manner and will not interfere with Xtravagant Event's operations.
K) The client(s) are responsible for following the event checklist, which includes making sure the building is locked and secured before leaving. The client will be held responsible for any damages or missing items that occur if building is left unlocked.
6.Cleaning:
Xtravagant Event does not have a cleaning staff on site during your event.
Clients) are responsible for the removal of items brought into the venue and for ensuring adequate cleanliness. During the event, your catering staff should be emptying the trashcans. All trash (includes restrooms) must be places in sealed bags at the conclusion of event and properly disposed in the dumpster behind the building. See cleaning checklist.
7. Damages:
Xtravagant Event reserves the right to file a claim and/or suit against the client (s) for any damages sustained as a result of the special event held by the clients). This includes, and is not limited to those damages caused by the clients) and/ or guests and/ or any third parties involved, including any entity providing service to the clients) or indirectly resulting from the event conducted by the clients). This includes, but not limited to, any and all third parties on the premises as a result of the event, such as: vendors, bands, DJ's, emergency medical staff, police department, fire department, and/ or any other entity providing service whether requested or not, to the event. Damages include physical damage to any part of the premises, personal injuries to any person attending the event, any unpaid balances to third party vendors, and any other physical, financial, or personal damage sustained as a result of the event.
8. Act of God:
If, for reasons beyond our control, including but not limited to, weather, labor strikes, accidents, government restrictions or regulation on travel, acts of war of God, Xtravagant Event is unable to perform its obligations, then such nonperformance is excused with no other liability. In the event this happens, Xtravagant Event will provide any available dates to re-schedule your event. Xtravagant Event shall not be liable for consequential damages for any reason.
9. Termination:
This agreement is binding and may not be terminated by the clients). However Xtravagant Event reserves the right to terminate this agreement for non-payment. Upon termination of this agreement for non-payment, the clients) forfeits all rights to any previous payments, as well as the reserved date of the event.
The individual or organization entering into contract for the use of Xtravagant Event agrees to indemnify Xtravagant Event and holdsthem harmless from suit, damages, or liability and expense, including attorney's fees in connections with any suits, personal injury, property damage, and/ or theft, related to the contracted special event.
I have completely read and agree to abide with the above terms for the rental of Xtravagant Event.
I understand that these policies become part of the Xtravagant Event contract. I give up substantial rights, including the right to sue. I sign this freely and voluntarily with sound mind.
. Clients):_________ Date:__________
Clients):_________ Date:__________
. Xtravagant Event Rep:_________ Date:__________
. I received a copy of the End of Event Checklist
Clients initial:________